Recruitment Co-ordinator
The University of Cambridge is recognised globally as a renowned centre for research, education and scholarship. We employ more than 12,500 staff in a range of academic, research and professional services roles, all of whom play a key role in maintaining and enhancing our world leading reputation. Our people are our greatest asset, and it is critical to our continued success that we create the right conditions for our people to thrive at Cambridge.
The Temporary Employment Service (TES) of the University is one of four teams within the HR Shared Service Team of the HR Division. It is a customer-focused, high-volume service providing temporary cover for staff in the University, colleges and affiliated institutions. TES fills approximately 70 assignments per month and specialises in secretarial, administrative, reception, HR, communications, marketing and finance opportunities. In addition, the service provides a payrolling service for temporary workers which institutions can utilise.
The Role:
As a Recruitment Coordinator at Cambridge you will undertake key recruitment administration and customer service responsibilities as well as project coordination within the team. Your main duties will include:
- Recruiting new candidates to join the TES temporary worker pool.
- Placing temporary workers into departments and colleges by matching their skills and experience to assignment requests.
- Assessing assignment requests from clients for their suitability via TES and sending them to preferred suppliers when required.
- Undertaking project work to develop and enhance the service TES provides.
- Conducting right to work checks and screening checks when required.
- Answering queries and explaining TES policies and procedures to clients and workers via email, telephone, video call and face to face.
- Monitoring the shared inbox for new assignment requests, applications and worker queries.
- Maintaining and updating worker, client and assignment records.
- Issuing assignment paperwork to workers and clients.
- Leading the weekly payroll run on a rota basis.
About you:
In order to succeed in this role, you will join us with:
- Substantial experience in an administrative role and a good foundation in Microsoft Word, Excel and Outlook.
- Experience of recruiting staff within a commercial employment business, agency, higher education institution or another sector.
- An innovative and flexible approach, with the ability to plan your workload over the short to medium term, contributing to wider project work as required.
- The ability to work to a high degree of accuracy with excellent attention to detail.
- Evidence of strong communication and customer service skills, with the ability to successfully present information through a variety of communication methods.
The position is available until 30th June 2026 in the first instance, and will provide you with an opportunity to expand your experience in recruitment administration while contributing to a varied and fast paced HR environment.
Further information about the role and its responsibilities is available via the link below.
Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.
The University of Cambridge is committed to supporting our staff to thrive both professionally and personally. We aim to support a good work/life balance, whilst retaining the positive aspects of our unique in-person environment and culture. Although hybrid working is supported within the University, the requirements of this role are that the post holder works from the office for the vast majority of their time during the initial few months after placement to learn the role. Once settled, a minimum of 2 days in the office is expected per week.
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
For an informal discussion about the role, please contact Kyle Blake, Deputy TES Manager at Kyle.Blake@admin.cam.ac.uk.
The closing date for applications is Sunday 29th September 2024.
The interview date is Wednesday 9th October 2024.
Once an offer of employment has been accepted, the successful candidate will be required to undergo a basic disclosure (criminal records) and a security check.
Please quote reference AH43240 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.